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The Experts’ 90-Day Plan for Peak End of Year Performance.

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How you finish the year has a major impact on how you start the next one. Year-end is a tricky, busy time. You need to be maximizing the long holiday season and flex spending, evaluating your performance for the year, assessing inventory and store needs and setting new goals, all while rewarding your team for a job well done and inspiring them for the year ahead.

We asked four industry experts (see bios on page 43) to break down the remainder of 2019 for optical business owners and offer some advice on what they should be thinking about in the weeks and months ahead. We also collected some hot takes from our Brain Squad members, who gave us a sense of their fall and winter plans. Here’s our three-month guide to kick-starting a new cycle of success.

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90 Days Out…

Planning and marketing late-year events, reaching out to clients, drafting a 2020 strategy and capturing flex dollars should be on your mind.

MICHAEL KARLSRUD
founder, Karlsrüd Company

Before you set about planning for peak performance, Karlsrud says it’s good to set a few ground rules:

Any business or practice without a plan is like a ship without a rudder. Think through opportunities and challenges in the areas of business performance, managing employees, and serving patients through what can be a very chaotic time. Also, remember to keep score. Establish key performance indicators (KPIs) that measure the behavior required to accomplish the goals laid out. They should be easy to track and easily understood. Post them for all to see and keep score on a daily, weekly and monthly basis. Reward accordingly for earned success. Finally, when it comes to major business goals, limit them to three. More than that significantly increases the likelihood that you won’t achieve any of them.

Now is the time to communicate to employees your expectations about time off, performance and serving patients. The end of the year is especially stressful on everyone, so have this conversation well in advance while cooler heads prevail.

BRAIN SQUAD TAKE:

Steven Nelson of Eye Candy Optical, Westlake, OH: “As much as we love to be busy, we have to be ready for the ‘back to school’ slump in September to mid-October. This means right-sizing inventory, getting the team to take their vacation time, and getting the ad campaigns ready for ‘the season.’” Jen Heller at Pend Oreille Vision Care in Sandpoint, ID, also uses this time of year to run her annual inventory check, “to clean up all the loose ends and have everything accounted for, but not so close to the end as to stress us out.”

It’s vital to start marketing for late-year events now and get your message out through direct mail, email and on social media. Set your appointments as early as possible as an indicator of patient flow and staffing requirements. Offer end of the year specials on high-end sunwear, specialty lenses and the most profitable frame and lens packages you offer.

Finally, “Don’t forget to update your phone messaging and front desk scripts to promote sales, multiple pairs and additional family member appointments.”

BRAIN SQUAD TAKE:

Michelle Wright at DePoe Eye Center, Stockbridge, GA: “It’s time to start planning our Black Friday. We have to: 1.) Choose a theme; 2.) plan advertisements; 3.) planogram; and 4.) purchase eyewear and decide what eyewear we currently have will be a part of the promotion. Last year was our first year with our Black Friday event. It was a success and set the tone for the end of year sales… We all also had a great time.

TRUDI CHAREST
co-founder, Marketing4ECPs

For most optical retailers and optometry practices, if the tail end of the year could be condensed into four words, they would be “Capture that flex spending!” Charest takes this as a starting point in offering these points to focus on in October, which should also be a key month for working out 2020 strategy, she says.

Launch Q4 “Use It or Lose It” campaign.

Finalize 2020 objectives. For example: Fill new associate schedule with 30 new patients per month, 30 return patients per month; grow optical sales by 20 percent. Bring in 10 new dry eye patients per month.

BRAIN SQUAD TAKE:

Dr. Blake Hutto at Family Vision Care, Alma, GA: “The year’s end is mostly about perfecting policy and our business format. We think we’re on to a way of treating patients and conducting business that works well, so now it’s putting it to paper. We’re planning a big push for 2020 (the year of the optometrist).”

Build a 2020 campaign strategy. Example:
1 Q1 2020: Fill schedule — “Accepting
New Patients” campaign.
1 Q2 2020: “50% Off 2nd Pair Sale.”
1 Q3 2020: “Are Your Eyes Irritated?”
campaign.
1 Q4 2020: Fill schedule — “Book Appointment” campaign.

Create a promotions and execution calendar for 2020.

Develop a social media strategy for the quarterly campaigns for 2020.

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60 Days Out…

As we move into November, a re-focus, a few recalls and a team refresh are in order, along with a progress report—and we need to talk about your systems.

PAULINE BLACHFORD
founder, Pauline Blachford Consulting

Now is the time to revisit your year-end targets and goals. Review with your team what targets have been met, which ones are close to complete and which ones need to be adjusted. If a certain target is far out of reach, set a more reasonable expectation for the last two months of the year — one that can still be celebrated if met and counted as a success.

Focus your recall efforts on patients who haven’t visited your practice in 2019.

It can be easy to lean into the holidays and let your targets slide. Don’t underestimate how much your team can accomplish if properly motivated. Start planning ahead for your year-end staff celebration. Include additional bonuses and surprises for staff if your practice meets its targets for the year.

BRAIN SQUAD TAKE:

Maureen Garbis Compass Eyecare, Oak Park, IL: “We have a sales goal. If it’s met by Dec. 20 we get the whole holiday week off with pay. We’ve met it for the last four years and are on track for this year also.”

MARK HINTON
CEO and president of eYeFacilitate

Review last year, same time, to understand opportunities and missed opportunities; it’s a trip back in time.

Revisit systems of process and procedure. After all, people don’t run the business, systems run the business, and people manage those systems. Practice Management Systems (PMS) alone is a bunch of reports to sift through; and PMSs are like viewing your business through the rear-view mirror, it already happened. Check out industry data-mining software products like Glimpse or EdgePro by GPN; using these types of systems gives you the ability to examine your business through the “’windshield” and evaluate trends to navigate in an easy and nimble strategy.

What other family members need exams? Get Care Credit dialogs solid.

(And in case you skipped it last month…) Begin planning first quarter 2020; whiteboard ideas, including what, when, who.

BRAIN SQUAD TAKE:

Dr. Robert Easton Jr., OD, Oakland Park, FL: “We are doing updates in our office of older equipment to better link to our Compulink EHR. We just updated our autorefractor/keratometer from the ARC 900 to the ARK 1e. We’ll also update our Humphrey VF unit to the latest Humphrey VF technology for our growing Glaucoma practice.”

CHAREST

Time for a flex check — and time to get creative, says Charest:
Analyze Q4 2019 “Use It Or Lose It.”
Hire graphic designer to create Q1 2020 campaign.
Schedule out the rest of the graphics you will need to have created throughout the year.
Plan any additional events you may have in 2020 such as trunk shows.
Add to the marketing calendar.

KARLSRUD
After setting out the plan and establishing the scorecard to determine success factors, it’s go time!
Hold a launch meeting with the team and take the time to explain where you’ve been as a practice, where you are currently, and where you are heading. Don’t forget to focus on “why” you are putting these plans and goals in place. Explain how each member of the team contributes to the success of the practice. Start keeping score. Create excitement around accomplishing goals and roll out your incentive program!

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45 Days Out…

Six weeks till Santa: Time to think about cards and customer appreciation. (Oh, and did we mention flex spending?)

BLACHFORD

Start preparing a customer appreciation plan. Have your staff prepare cards or e-cards that thank your customers and wish them well during the holiday season. This can include some light holiday marketing, such as offering patients discounts on eyewear purchased as gifts. Go the extra mile by planning holiday giveaways that require patients to call or visit your practice to enter. This is a great way to get your patients on the phone, when staff can ensure their contact information is up-to-date, and ask them about booking an appointment in 2019 or early 2020.

HINTON

’Tis the season (almost) for gift certificates to make holiday shopping a snap; who wouldn’t love another set of eyewear, or a gift certificate for contacts — or to give to contact wearers to buy glasses they’d actually be seen wearing, “For the cool yule in you!”
It’s HSA and FSA “Use it, don’t lose it,” time.

Social media bump time.

BRAIN SQUAD TAKE:

Deb Jaeger at Eye Center of the Dakotas, Bismarck, ND: “We strive to keep staff fed and happy as we get through the year-end rush to use vision benefits. Always a busy time with holidays and year-end flex-spending, we try to keep our days flowing normally to reduce stress. We encourage gift certificates and send thank you notes each week to vendors, patients, customers, and friends of the practice we are thankful for.”

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30 Days Out…

OK folks—it’s time to execute!

BLACHFORD

Implement your customer appreciate plan early. December is a busy time for postal services. If your practice chooses to send e-cards, emailing patients around Dec. 1 gives them time to benefit from any discounts, coupons or goodies you send their way.

BRAIN SQUAD TAKE:

Kim Hilgers, Monson Eyecare Center, Owatonna, MN: “I’ll get postcards designed with our rebate money from our billing group ready in October and Solution Reach email blasts prior to it. Basically, I get inventory built up starting this month into the end of the year and have a promotion on our discontinued/dogs/unloved frames (free frame with the purchase of lenses). Pre-inventory checks so that we are prepared to do final inventory on the 31st of December.”
ECPs looking to end the year strong and drive more traffic to their practice can try drumming up more business in December with attractive and cheery holiday displays. Holiday-themed products, giveaways, activities or a holiday open house are a few ways of attracting patients and potential patients into your clinic. (And remember, offering something with no strings attached is a great way to start building a strong, trusting and loyal relationship with a new customer.)

BRAIN SQUAD TAKE:

Dr. Adam Ramsey at Socialite Vision, Palm Beach Gardens, FL: “I am changing my window displays to attract more customers. Curb appeal matters and I want to draw their eye to my store.”

HINTON

One month out, Hinton urges ECPs to start by revisiting his tips for the two-month and six-weeks marks.

Keep an eye on that white board; are you accomplishing the pre-determined goals? I advise all readers to read “The Checklist Manifesto.” Another tip: Who has time to read all these recommended biz books? Solution: The Blinkist app. This is a book summary app and it’s quite good.

Don’t forget those stocking stuffer ideas.
Play big with sharp focused communication to patients who don’t picture eyecare and eyewear as a perfect gift for the holidays.

Social media, emails and signage for eyewear and contact lens gift certificates.

CHAREST
Execute the last month of “Use It Or Lose It.”

Review ROI on all marketing initiatives for 2019 including website conversion, traffic, paid advertising, email marketing, recall cards/calls, and any other marketing and compare year over year.

Finalize your promotions calendar for 2020 and tasks.
Get everything ready in your Q1 2020 campaign: website updates, paid advertising new campaigns, social marketing, social media, email blast, etc. — and ensure you have a set schedule for the end of December, beginning of January to transition to the new campaign.

KARLSRUD

Hold an update meeting and review the KPIs and the results thus far. People only respect what you inspect, so if you pass on this meeting you will likely pass on hitting your goals. Celebrate areas that are going right and ask what prevents success in areas that are not. Adjust the plan accordingly but do not abandon it.

BRAIN SQUAD TAKE:

Annette Prevaux at The Visionary Inc., Allen Park, MI: “This has been a really challenging year so I am hoping to end on a high note. We fired Eyemed so revenue is down until my patients go elsewhere and realize it’s not like us. Also, cleaning up and moving out inventory that is sold online at a discount, bringing in more private/exclusive frames.”

Focus on the importance of accomplishing the goals set and ways to improve processes or best practices.

Review the expectations of your team in terms of time off and navigating the holiday seasons. Communicate clearly and often with your team. Motivate! Motivate! Motivate!

21 Days Out…

Time to check in with your team on the past year, with an eye on 2020.

BLACHFORD

Hindsight is 20/20. Reflect on your 2019 goals, where you thrived and where you didn’t. What worked? What didn’t? What changes do you need to make in the year ahead?

BRAIN SQUAD TAKE:

Dawn Christman at Munoz North Valley Eye Medical Group, Indian Hills, CA: “I will be looking over our current stock and our sales reports for the year. I have a few objectives. First would be to identify frames that are not selling. With these I will either try to exchange out for better styles or identify as a sales item. I will put together frame and lens packages and frame only pricing to increase sales while reducing stock. I will take a look at the frame lines that are not selling well to determine if we are going to go forward with the lines in 2020 or replace them. I want to identify lines I don’t already carry that may fit well in our office. This way I can put together a list to work from when selecting new lines for 2020. As for best-selling lines I will consider if we wish to increase, or leave as is, the number we carry in stock. I will also work on identifying what areas our opticians need or want assistance in to develop educational goals for 2020.”

Don’t do this alone: schedule staff check-ins now through the end of the year. Ask for their perspective on what is working, what isn’t and how your practice can be improved. Your frontline employees will no doubt have insights about the technology they use and what they’ve heard from patients.

Ask your staff about their personal and professional goals in 2020. Consider how your practice’s goals align with those of your employees. This can help you identify mutually beneficially training opportunities, as an example, that will engage an employee who can contribute new skills to your practice.

HINTON

Strategic, matched communication between departments to encourage patients to include the additions prescribed by their doctor. Often what I note when working with practice teams is the doctor will prescribe a specific product for a patient solution and the team member forgets to follow through. At such a busy time of year specifics sometimes get missed; it’s important for the team to stay focused.

14 Days Out…

Stay motivated, finish strong and go into 2020 with your plans in place and armed with as many “lessons learned” as you can.

BLACHFORD

Intel and insights are really only useful if acted upon. With two weeks left in the year, begin your preparation and planning for 2020. What issues were identified by your staff, and what needs to be purchased, discussed or clarified to address those pain points? Develop solutions and set a plan in place for ensuring you build on your strengths and shore up your weaknesses as a business. If you need to hire more staff or provide additional training to your team, do your research and legwork now.

Right before year-end, finalize all of your numbers for the year and analyze them. These will be your baseline figures for 2020 — ones you’ll use to develop your goals, such as reducing your number of unbooked appointments by a certain percentage.
Set your 2020 targets, share them with your team and keep them accessible and visible. Everyone should be on the same page and reminded every day of what they’re working towards (which should include some kind of compensation or reward for meeting a given target).

HINTON

At this point, Hinton urges a review of his tips from 1 month and 6 weeks out.

And right before the year ends… Review your white board, first-quarter goals with “what,” “when” and “who.”

Write and rehearse new dialogs to engage patients into first-quarter goals.

New Year multiple-pair strategies: “Who” and “when.”
To finish strong, try daily huddles with specific focus; all hands on deck; end-of-day outcomes from the huddles.

KARLSRUD

Don’t let up and keep the focus on your KPIs! The year is ending soon and so is the opportunity to earn the incentives put forth on day 90! Motivate right to the end.

BRAIN SQUAD TAKE:

Selena Jachens at Urban Eyecare & Eyewear, West Des Moines, IA: “We are planning a huge 2020 party! We are also bringing in a new line and featuring one of our best brands in our fall trunk show.”


EXPERT BIOS

PAULINE BLACHFORD consults with optometrists across North America on how to reduce un-booked appointments, increase eyewear sales, and improve employee engagement and productivity. She writes regularly for the Canadian Journal of Optometry and is a frequent speaker at industry conferences and events. For more information, visit paulineblachford.com.

MICHAEL KARLSRUD is a 20 year optical industry veteran. He currently runs a coaching consultancy focused on executive development, leadership, management and sales. He is the author of Selling By Design, A Field Guide to Selling, and hosted “On The Road Sales Coach” and “The Customer Service Download” supported by The Vision Council. In addition to coaching and speaking internationally, he is also an Adjunct Professor at the University of Wisconsin, River Falls Business School. For more information, visit karlsrudcompany.com.

TRUDI CHAREST is the co-founder of 4ECPs, a business resource company for eyecare professionals. 4ECPs has six divisions: Training, Marketing, Social Media, Payment, Jobsites and Events. A licensed optician with over 25 years of extensive eyecare experience, she is well known for designing, developing and facilitating training and marketing programs for ECPs across North America. For more information, visit marketing4ecps.com.

MARK HINTON is a practice owner, as well as CEO and president of eYeFacilitate, a private practice consultancy. A sought-after ABO/COPE approved practice management expert, with eYeFacilitate he helps practices drive optical efficiencies, maximize managed care revenue and profit, improve capture, and increase revenue through simple systems with a focused process. Contact him at mark@eyefacilitate.com.

Since launching in 2014, INVISION has won 23 international journalism awards for its publication and website. Contact INVISION's editors at editor@invisionmag.com.

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America's Finest

Want 15 Years of Growth While Keeping Your Team Close and Building the Optical of Your Dreams? This Tennessee Practice Can Show You How

They knew if they treated patients right, the business would succeed.

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Spring Hill Eyecare, Spring Hill, TN

OWNER: Rob Szeliga, OD; URL:springhilleyecare.com; FOUNDED: 2005; YEAR OPENED FEATURED LOCATION: 2018; ARCHITECT AND DESIGN FIRMS: Rob Stensland, Optometric Architects (architect); Amy LeAnn Szeliga (interior designer); EMPLOYEES: 13 full-time, 4 part-time; AREA: 8,300 sq. ft.; TOP BRANDS: Dailies Total 1/Multifocals, Kate Spade, Costa, Shamir, neurolens; FACEBOOK: facebook.com/springhilleyecare; INSTAGRAM: instagram.com/springhilleyecare; BUILDOUT COST: $1.6 million


ROB SZELIGA MOVED to Spring Hill, TN, about 30 miles south of Nashville, with his family as a teenager in 1993. They were in the vanguard of an influx that has seen the population grow from 1,200 to over 40,000. He graduated from Southern College of Optometry (SCO) in 2005 and opened Spring Hill Eyecare “ice cold.” He and his wife Amy had a clear idea of what they wanted the business to be: a practice that offers the total package and only refers when surgery is needed. “I spent 100 percent of my time and energy growing my practice — not filling in elsewhere,” he recalls. “Luckily, I had strong support — a wife teaching elementary school and my mom and two sisters as my first employees. We knew that if we treated patients right, the practice would grow.” They started with 1,200 square feet, their newborn son Jackson literally growing up in the office. “My second lane didn’t have a phoropter, it had a crib,” says Szeliga. By their 10th anniversary they already had one major expansion under their belt and needed another.

Spring Hill Eyecare owner Rob Szeliga OD with his wife Amy and family.

The Szeliga’s found their dream location in a vacant 1870 farmhouse, but the structure would require demolition if it was going to work. “Without the proper approach, this would not be well received in a community growing as fast as Spring Hill, and quickly losing its small-town charm,” recalls Szeliga. They posted a letter on their blog explaining their plans, and this honest approach elicited overwhelmingly positive feedback online.
In the months before the house and barns were demolished, Szeliga would leave work, change clothes and get busy reclaiming their great features, including 11 fireplace mantles, original barnwood/beadboard, old doors (now frame boards), giant parlor doors, live edge maple breakroom tables milled from original trees, wavy glass muntin windows, and a cast-iron tub flower bed. The new building’s layout centered around preserving a giant, centuries-old oak tree.

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The juxtaposition of the salvaged fixtures and curios with the practice’s modern equipment lends a unique vibe to the exam rooms, each of which has a theme, including “garage” (the practice’s logo painted on a 1940s truck door) and “music” (with 100-year-old instruments) to name just two. Spring Hill Eyecare’s dry eye treatment center is called The Greenhouse after the one on the original property. “You go in the room with dry eyes facing old rusty tools,” says Szeliga. “When you get up from the massaging chair your view is of lush plants and flowers; you leave refreshed.”

Catering to the town’s expanding demographic, the team sees everyone from InfantSEE babies to geriatric patients. Among its numerous specialty facilities is a 900-sq-ft. sports vision/vision therapy center.
Szeliga used to spend about $400 a month on newspaper ads, but he says that all changed when, for a one-time fee of that same amount, he hired a patient to install a marquee sign under the practice’s street sign. “When the sign is not describing an upcoming event, we try to keep it full of puns or statements about pop culture, particularly eye-related ones.” He says simply keeping this sign funny and relevant generates enough community feedback and new patients that he doesn’t bother much with traditional marketing anymore.

Word of mouth is Spring Hill Eyecare’s other main form of advertising, much of it generated by creatively cultivating ties with the community through charitable and other events.  Examples include Kids’ Day and a Pre-Parade Hot Chocolate Party every year before the Christmas parade. “We even begged to get the parade path extended to go by our new location to keep this tradition,” Szeliga says. Spring Hill Eyecare sponsors many schools, teams and causes, but they also enjoy creating their own charitable events, like their “Give A Gobbler” Thanksgiving turkey campaign. The team “gobbles” loudly for donations. “For larger donations even our doctors gobble!”

One of the foundation cornerstones of the 1870s farmhouse that once stood on the site is displayed in the optical.

Szeliga says that while there are ECPs with flashier sites, he’s proud of the genuine feel he’s achieved with Spring Hill Eyecare’s online presence. “Too many websites have just generic stock photos … Our most popular posts are those involving personal photos or stories about myself, my family and my team.”

He credits the trust he has established with his prized team for much of Spring Hill Eyecare’s success. And it’s a quality he repays handsomely. A believer in continuing education, he has taken his team to the state optometry meeting for the last 10 years and to IDOC’s Orlando meeting the last five. But it’s not all work and study. “For our 2018 Christmas party I rented a Hummer limo for a Christmas lights tour and created a jigsaw puzzle to reveal clues about their Christmas gift: a four-night cruise to the Bahamas to celebrate an excellent 2018,” he says.

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Crucially, through all the rapid growth, the practice has never lost the close-knit feel of the early days. “While I no longer have family working at my office,” says Szeliga, “we’ve been able to keep the family atmosphere for 13 years.”

PHOTO GALLERY (26 IMAGES)

 

Five Cool Things About Spring Hill Eyecare

1. TV STARS. Szeliga’s repurposing of the old farmhouse that once stood on the site of the practice was featured in DIY Network’s Nashville Flipped series.

2. GOOGLE TOUR. Its website features a Google virtual tour: the photographers liked the building so much they shot extra rooms in exchange for being able to feature them on their website.

3. NEVER LEAVING. The coffee bar has two TVs, charging stations, customized coloring books for grownups, mini-fridge and a Keurig coffeemaker.

4. ACCOLADES GALORE. Office manager Melanie Jenkins was named Tennessee Paraoptometric of the year in 2018, SECO Paraoptometric of the year in 2019 and AOA Paraoptometric of the year in 2019.

5. WALKING ADS. At a community event this year staff had low-cost suns made with their logo and a sticker: “Redeem for $25 off a pair of sunglasses.” Only a few people did, but “others [wore] them around town,” says Szeliga. Next year’s target: high school marching bands.

WHAT THE JUDGES SAID

  • Outstanding community engagement throughout the planning and construction of their new location. Honoring the legacy of the former structure by incorporating materials and elements is a testament to their respect and concern for the community they serve. Nathan Troxell, PPG, Monroeville, PA
  • Spring Hill Eyecare has built an optical business that’s people- and purpose-focused, and they’ve fostered a growing business by organically growing their practice, while remaining true to providing quality eyecare in a welcoming environment. Stirling Barrett, KREWE, New Orleans, LA
  • The space is bonkers! Overall one of our faves! Leigh and Todd Rogers Berberian, Todd Rogers Eyewear, Andover, MA
  • The focus on local, independent optometry is evident across all aspects of the business. The website shines. It is easy to maneuver, has all the info one would be looking for and the imagery is great. I felt like I knew the practice and the doctor after visiting. The themed exam rooms are also a great idea as they create a relaxed, eclectic environment for their high-tech functions. Beverly Suliteanu, Westgroupe, Ville St-Laurent, Québec, Canada

 

Fine Story

Beneath a window in Spring Hill Eyecare’s optical, customers will find a hefty, timeworn, earth-stained rock that, while adding natural charm, clearly bears the marks of human shaping. It was one of the foundation cornerstones of the 1870 farmhouse that once stood on the site. The stone was hand-cut in the 1860s. Says Szeliga, “Opening my practice cold was a lot like the process of forming this hand-cut stone. It took patience — and patients! Like the old house, we started with a strong foundation that was built on two pearls I learned early: ‘What’s good for the patient is good for the practice,’ and ‘See everything we do from the patient’s point of view.’ Trends and tech are constantly changing…but we continually grow based on our strong foundation.”

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Harnessing the Power of the Selfie to Boost Social Media Engagement, Drive Foot Traffic … and Have Fun

These five practices added an extra dimension to the optical experience and became genuine destinations.

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ONE OF THE defining characteristics of our modern retail world is that no purchase or experience, whether it’s buying sneakers or sitting down to a gourmet burrito, is really complete until it’s been photographed and posted to social media. iPads are even showing up in clothing store changing rooms. Like it or not, people are going to bring cameras into your store; the question is how to take control of that experience. Selfie walls or stations are a great way of doing this; they grow your social media following, increase customer engagement, drive foot traffic and boost your store’s fun quotient. There are sophisticated options out there—fully integrated systems for retailers, like Halo by Simple Booth, or The Digital Booth’s rental services, which are great for events—but you can get results using a smartphone and a colorfully branded sliver of free wall space in your optical. These five practices show us how it’s done.

Falls City Eye Care
Louisville, KY

Falls City Eye Care boasts two features that get customers taking snapshots of themselves. One is their trusty Polaroid camera—patients and friends are urged to snap a couple of photos, post one on a cork board in the optical and take the other home. The other is a 12-foot sculpture of a pair of frames in the front yard made especially for owners Dr. Michael and Theresa Martorana by a local artist. Falls City Eyecare now sees a steady stream of small groups and individuals stopping by to take selfies with the giant specs. City ordinances prevent them from labeling the sculpture, but customers usually find ways of slipping in a store-related hashtag themselves, Theresa says. “We were easy to walk right by on a busy fun street. Once the sculpture was created and painted, we became a destination.”

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Eye Love Optometry
Pinole, CA

EYE LOVE OPTOMETRY’s iPad-based selfie photo station allows photos to be taken and sent to smartphones and e-mail or shared on social media. Branded galleries can be made public, while owner Park L. Hsieh, OD and his team are sent marketing reports to track performance. Patients are given a “Selfie Card” that says, “We love that you love EYE LOVE OPTOMETRY! This is a ‘SELFIE CARD,’ so share your photos of your new eyewear with friends on INSTAGRAM/FACEBOOK.” The station uses Simple Booth’s Halo software, which makes the service fully customizable. “The appearance of the selfies taken are all consistent and in line with our desired brand,” says Hsieh. The sharing function leads to re-engagement long after the experience is over, he adds. “It’s a wonderful word-of-mouth marketing tool, which I think is invaluable.”

Eye Candy
Delafield and Mequon, WI

Eye Candy has smartly branded, professional-looking selfie stations at both of its locations in the Milwaukee area. The stations themselves are alcoves bound by three floor-to-ceiling walls, each covered in custom vinyl wallpaper with the Eye Candy logo. Owner Paula Hornbeck says her original inspiration for the design was the photo wall at the Oscars. When customers pick up their new eyewear, staff ask if they can take a picture for the store’s social media. “Some are shy and decline,” says Hornbeck, “but most are flattered and we encourage them to show us their personality. They take a seat on the stool provided and we take candid shots of them rocking their new look with our iPad. Some are silly, but they always look like they’re happy and having fun.” Family members are invited to join in the photo session. The images are used on Eye Candy’s Facebook and Instagram accounts. Hornbeck says the selfie stations are a definite plus for the business. “Friends and family will go on our FB and IG to see their loved one’s new look and hopefully get excited about coming in to get their own.”

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The Eyeglass Lass
New London, CT

What became The Eyeglass Lass’s selfie wall wasn’t originally designed for that purpose. Owner Siobhan Burns wanted to do something with the wall, which is visible from the street. “Local artist Rob Guess covered the wall with funky, graffiti-style eyes. The next day I asked someone to pose in front of it for their ‘glamour shot’ and boom: the selfie/eyeball wall was born.” It’s a low-tech affair. Says Burns: “This one woman show uses portrait mode on her phone!” Simple as it is, the feature “has turned into something great; people recognize frames from posts on social media, and ask if they can have their picture taken before I get a chance to ask them,” Burns says. “If we only see airbrushed models with frames superimposed on their faces, we don’t stop and think, ‘Oh yeah—I could wear that!” Besides which, “It’s another special thing that will stick out to your clientele that wraps up the individual experience they’ve had working with you.”

Optical Connection
Studio City, CA

Armen and Rita Kanberian at Optical Connection had an empty wall they didn’t know what to do with. They decided they wanted an area dedicated to fun. “We imported this beautiful patterned wallpaper from the U.K. and custom ordered our neon light hashtag, #wellframed. This has been such a great hit with clients, especially during our fun trunk shows and events,” says Rita, adding that the feature is now a firm customer favorite. “Having a place to have fun and see yourself try on different frames is what we love… We had a client who bought a dress with glasses and came in just to take pictures.”

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At This Wellness-focused Pennsylvania Boutique, Eye Health is Just the Start

Combining eyecare and eyewear with a range of self-care offerings, they treat not just the eye, but the rest of the body as well.

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WHEN SISTERS DR. Giulia and Paola Tinari opened Sorella Optique and Eyecare in Paoli, PA, a suburb of Philadelphia, their aim was to go beyond treating vision and eye health in isolation. They see eyecare as an integral part of overall wellbeing and wanted their practice to reflect that.

THE IDEA

Both sisters have been involved in overall health and wellness since their college days. “We’ve always had a strong belief in healing from within and getting to the root cause of any problem,” says Paola. “We think it is important to blend Eastern and Western medicine when treating not only the eye but the rest of the body. When you practice a healthy way of living, then incorporating it into your business is second nature.”

THE EXECUTION

The emphasis on wellness is evident in the products and services offered at Sorella, the advice Dr. Tinari dispenses, and the overall patient experience. “We created a soothing environment so patients feel at ease the moment they step into the office,” says Paola. “Dr. Tinari stresses the importance of good nutrition, not only for ocular health but overall health, and recommends supplementing with various antioxidants including lutein and zeaxanthin, bilberry, asthaxanthin, omega-3, and vitamin C.” Dr. Tinari likes to keep up with studies in nutrition and often recommends anti-inflammatory products to help reduce inflammation especially in diabetic patients or those with a family history of eye diseases like macular degeneration. Sorella offers vitamins at the office for patients to take home and are looking to bring more into inventory.

The practice’s website also links to PRN, an online vendor of a range of vitamin formulas designed to bolster many aspects of eye and vision health, including products targeting the health of the macular and retina regions of the eyes, and “Dry Eye Omega Benefits,” a formula designed to ease symptoms of the condition, among many others.

Sorella’s dry eye practice also makes use of the MiboFlo Thermoflo treatment. Says Paola: “Dry eye is very prevalent in today’s society. MiboFlo targets inflammation in the meibomian glands. Just like getting a deep tissue massage, this treatment offers patients relief by breaking down inflammatory byproducts and improving their tear film.”

Alongside their independent frame lines, Sorella Optique and Eyecare makes space for body care products such as Zents, a line of organic lotions, soaps, body washes and other items containing ingredients ranging from oolong tea to sandalwood and orris. The products claim to relieve conditions such as psoriasis and eczema, as well as provide de-stressing effects.

To get the wellness message out, the practice relies heavily on its active Instagram presence and has plans to launch a monthly blog that patients will receive via email.

THE REWARDS

The Tinari sisters find the ongoing self-education and patient-education that a devotion to wellness entails enhances their lives as businesspeople and as ECPs. “We recognize that people today have an interest in bettering themselves. We love offering patients alternative ideas to help heal and be preventative in their journey to wellness,” Paola says.

Like any niche, wellness is a passion, says Tinari. “What is it that you are passionate about in our field? If you love seeing pediatric patients and dread geriatrics, then stop, focus on what you are into. You may lose a few patients but gain so much by doing what you love all day long.”

Do It Yourself: Create a Wellness-Oriented Practice

  • HEAL THySELF. “Take care of yourself first,” says Paola Tinari. “If you are burnt out, your patients can sense it and your business will suffer.”
  • CROSS-MARKET. Setting yourself up as a wellness-focused practice opens up joint marketing opportunities; sound out a local spa or vendor of body care goods.
  • UP YOUR SERVICE GAME. In this field, excellent customer service is even more important than ever. Be prepared to always “do what is best for the patient.”
  • pick the right tEAM. Not everyone’s cut out for this line of work. Positivity and creativity are key, says Tinari. “Get rid of toxicity and your business will flourish.”
  • EDUCATE. Create a blog or newsletter to keep patients updated on the latest products and services.

 

PHOTO GALLERY (4 Images)

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