Connect with us

Best of the Best

Looking to Help Your Community but Don’t Know Where to Start? Here’s How It’s Done

Here’s how Classic Vision Care, of Kennesaw, GA, run by Dr. Mital Patel and her husband Ankit, teamed up with MUST Ministries.

mm

Published

on

Classic Vision Care and MUST Ministries Marietta, GA 

CAUGHT UP IN THE DAY-TO-DAY demands of running a profitable business, it’s easy to forget the valuable community-outreach resource you, as optometrists and opticians, have at your disposal. But translating good intentions into action isn’t always easy. Sometimes, all you need is the right partner. Here’s how Classic Vision Care, of Kennesaw, GA, run by Dr. Mital Patel and her husband Ankit, teamed up with MUST Ministries — a faith-based organization from neighboring Marietta, that has been providing food, shelter and basic medical services to the less fortunate in its community for decades — and came up with a plan to get free glasses into the hands of those in need.

THE IDEA:

 MUST Ministries, who help people in poverty in Cobb and Cherokee counties, was planning a health fair for the homeless when Ankit Patel reached out looking for a way to give back to the community. Kaye Cagle, MUST’s vice president for marketing, suggested Classic Vision Care participate in the fair, but Patel “took it a step further and said he would also help with some of our [non-homeless] clients in need.”

It was a natural fit. “We agreed on MUST because we have similar values of integrity and teamwork,” says Ankit’s wife and practice co-owner, Dr Mital Patel.

THE EXECUTION:

Classic Vision patients who donate “gently used” glasses to needy patients identified by MUST receive $50 toward the purchase of a new complete pair. “Our doctors [Dr. Patel, Dr. Ronald Becker, and Dr. Mark Machen] provide the exams at our locations,” says Dr. Patel, who estimates Classic Vision and a second practice run by the Patels in Marietta have received about 100 donated pairs and seen around 35 patients in the first year. “It has been a great way to put old glasses to use. Patients are very receptive to the idea and love that they’re not wasted.”

Advertisement

Says Cagle: “We have a wait list for people who want to have the screening and obtain eyewear.”

THE REWARDS:

 
Patel describes the payoff as “endless from personal to business. I have always enjoyed giving back to the community. I also have a passion for optometry and thought the best way for me to give back is by doing what I know best. It’s also rewarding for my staff since they enjoy helping people see clearly.” There have been material benefits too: “People think of us when in need of eyecare. There are tax benefits since we donate our chair time, doctor time, and optician time … and donate the lenses, either single vision or bifocals.”

Cagle concurs: “The response from the clients is our reward. When they find out they can be screened and get the eyewear they need, they are grateful and excited. Seeing properly is a blessing and one many cannot afford.”
 

Do It Yourself: Community Outreach Partnership

1. Charity Case. Avoid the term “charity” when getting the word out. It’s an old-fashioned word that, for some, connotes pity and dependence. Talk in terms of partnerships, causes, campaigns and outreach.

2. There’s an App for That If you sell online, there are a variety of apps available to allow customers to donate to a cause. Some, like Share the Love, let them choose between several.

Advertisement

3. Double-edged Sword. A study by Cone Communications shows that 87 percent of Americans would buy from a store that backed a cause they care about, but more than two-thirds would avoid one supporting something they don’t believe in. Choose wisely.

4. Acts of God. you’re in Tornado Alley, on the Atlantic coast, or in a quake zone, why not set up a disaster readiness fund? Your customers will feel they are directly benefiting.

5. Make It Real. Engage with the beneficiaries of your (and your customers’) largesse by sharing recipients’ stories on your website.

After years covering some of the farther flung corners of the world of business journalism, Heath has more recently focused on covering the efforts of independent eyecare professionals to negotiate a fast-changing industry landscape. Contact him at heath@smartworkmedia.com.

Advertisement

SPONSORED VIDEO

SPONSORED BY WALMAN OPTICAL

Don’t Lose Patients to Online

In this compelling video, Dr. Mile Brujic of Premier Vision Group discusses all the ways that your practice beats the online competition—hands down! The formula for success? Don’t sell yourself short and acknowledge all the benefits that you, as a provider, give to your patients.

Promoted Headlines

Want more INVISION? Subscribe to our newsletter.

Comment

Best of the Best

Tennessee Practice Throws Itself an Epic Birthday Party, and Created a New Tradition

A Tennessee practice shows that an epic patient-appreciation event makes for a great business-building tool.

mm

Published

on

ANDREW AND ELIZABETH HOWARD, optometrists and co-owners of LaFollette Eye Clinic in Jacksboro, TN, pride themselves on a level of service that has patients coming in from Ohio, Texas, and Florida. As the practice’s 30th anniversary approached in October last year, they decided a one-day trunk show wouldn’t reach as many people as they wanted. An occasion like this warranted something special.

Podcast: More Ways to Motivate Your Own Eyecare Business Team
INVISION Podcast

Podcast: More Ways to Motivate Your Own Eyecare Business Team

Podcast: Why Can’t We All Just Get Along?
INVISION Podcast

Podcast: Why Can’t We All Just Get Along?

Podcast: Try Not to Blink Talks About the Business of Cannabis, and Its Role in Modern Healthcare
Try Not to Blink

Podcast: Try Not to Blink Talks About the Business of Cannabis, and Its Role in Modern Healthcare

THE IDEA

“We like to capitalize on milestones as a way to generate interest, and the 30-year milestone was a great opportunity,” Andy recalls. When it comes to event planning, ideas at LaFollette are typically generated and fleshed out in-house by the practice’s eight-person Leadership Team, which collectively boasts decades in eyecare. But, they also enjoy looking at other practices and sharing ideas with other doctors. “This event was a mixture of the two techniques. We traditionally hold one or two open houses or trunk shows a year, but we had never held a week-long celebration,” Howard says.

Advertisement

THE EXECUTION

It took the team several meetings to brainstorm ideas, then organize them. Various aspects were delegated to different leads on the team. Says Andy: “Involving the team builds engagement, loyalty and morale, and helped us keep our costs down.”

A “Diamonds and Pearls” theme was chosen. According to Andy, these are not only “modern and traditional anniversary gifts, but it’s also a great song by Prince.” The celebration itself featured giveaways, prizes, a 30-percent off sale, snacks and drinks all week, activities such as face-painting for kids, cornhole, and a “photo booth” with a retro-style instant camera for patients who used ’80s-themed props or their own new glasses for digital images that were shared on social media. In addition, demonstrations were held with reps from local crafters and artists’ groups — even a Lion’s Club member who brought in leader dogs for the blind. (A donation drive was held for the Lion’s Club.)

A local artist’s association was invited to bring in artwork; these were joined on LaFollette’s walls by “storyboards” highlighting the practice’s services, including photographs going back to the ’80s. Long-time patients and ex-staff members joined the celebration, and the optical even changed the music to ’80s hits for the week.

The costs were “minimal” given the scale of the event. A giant eyeglasses balloon sculpture was the most expensive item. “We had enough cupcakes for everyone, but they were made by a team member who is a wonderful baker.” All giveaways were donated by local businesses in exchange for marketing.

THE REWARDS

The biggest surprise to Andy was how many people showed up just to wish LaFollette a happy anniversary. Sales were up during the week, but that was secondary to the goal of celebrating and thanking patients, he says. “It was more fun than we’ve had in a long time; that by itself is worth the effort.” He adds: “Now we need to begin looking for another excuse to have a week-long celebration… We had too much fun to wait 10 more years!”

PHOTO GALLERY (10 IMAGES)

Do It Yourself: Hold A 
Patient-Centered Celebration

  • ALL HANDS ON. The key, says Andy, is involving the whole team. “So many people have different talents, and an event like this allows that talent to shine.”
  • CROSS-PROMOTE. Talk to neighboring businesses and see if they’ll contribute prizes in exchange for some free marketing.
  • GO WITH A PRO. Failing to plan is planning to fail. If you don’t have the HR depth that LaFollette has, consider using a professional event planner.
  • WIDE FOCUS. To foster a sense of community, think beyond eyewear. According to Andy, the leader dog for the blind was one of the hits of the week.
  • PICK A MOTIF. Choosing a theme gives you a hook to hang activities on. Practice turning 20? Ask your stylist for “The Rachel.”

Continue Reading

Best of the Best

Make the Best Use of a Great Resource: Your Fellow ECPs

A Texas OD’s study group helps eyecare business owners ‘get outside the bubble of their own practice.’

mm

Published

on

Dr. Carrie Alfieri thinks of her practice as being on a 20- to 40-year journey.

TO SUCCEED, IN PRACTICE, it is much easier to operate with help from outside sources,” says Carrie Alfieri, OD, founder and CEO of Pinnacle Eye Associates in McKinney, TX. “It’s too hard to operate in a vacuum.” It was this realization that led Dr. Alfieri to get involved in M2M (member to member) meetings sanctioned by PERC+IVA, an alliance of the Professional Eyecare Resource Co-Operative and Infinity Vision Alliance, two nationwide group purchasing organizations comprising independent eyecare practices. As the leader of a group that hosts M2Ms, her official title is Key Advisor (KA) for PERC+IVA. There are about 25 KAs around the U.S. “Think of it as a study group with a facilitator,” Alfieri says.

THE IDEA The M2M format was supplied by PERC+IVA’s leadership, but the study group concept is not new and has been around for over 50 years. “The problem with many study groups,” Alfieri says, is that “either they have very limited access — invitation only — or can be very expensive as you have to join a group or hire a consultant.” The beauty of the PERC+IVA meetings is that they are free to any member.
Advertisement

“I like to look at my practice as a 20 to 40-year journey,” she says. “We all have different needs depending where we are on that time line. The idea is that there are plenty of patients around, we want to help each other by sharing not only best practices or processes that work, but also things that we have tried and failed. We can all learn from each other and no one is an expert in all areas. That’s the beauty of an M2M meeting: We can all learn how to do something better.” The basic goals are to help drive change, accelerate learning and aid implementation.

THE EXECUTION The main role of the KA is to lead a facilitated discussion that revolves around a central theme. Optometric technology, patient care, the business side, medical developments and many more topics are all ripe for discussion. “I like to think of it as doing a deep dive into a process and helping to connect the dots. It is almost like thinking out loud with a group and using a framework. The framework is the foundation, but the attendees add the details to really make the process shine and excel,” says Alfieri, whose qualifications to be leading such a group are solid: Pinnacle Eye Associates was recognized as a 2018 Best Practice for excellence in eyecare and advancing the industry by CooperVision.
Each KA group is autonomous. PERC+IVA allows any owner, be they an OD, MD or optician, to participate. Each KA creates a “safe” meeting environment that encourages mutual assistance and sharing. The KA can poll the attendees for the upcoming meeting and allow office managers or opticians to attend depending on the topic. On the other hand, if it is felt that the presence of staff might stifle an open and free discussion on a specific topic, that meeting may be limited to owners only. The group sends out invites to all local members and Alfieri often sends out some personal emails. Her group meets quarterly.

THE REWARDS As a group, Alfieri says she and her colleagues strive to challenge the status quo and work together to make their practices more efficient, profitable, technologically advanced, and superior in customer service. In-office, she points out, doctors are not often exposed to new products, technologies, or new or different processes of operating. “The study group allows doctors to get outside the bubble of their own practice and push their office to do better, achieve more, and stay ahead of current trends, ultimately giving patients the best care.” The first step, she says, is simply making the commitment to get involved. “You will be amazed at what you can learn and accomplish.”

Do It Yourself

  • GO YOUR OWN WAY. Not a PERC+IVA member? Network with ODs or owners at your state association and suggest starting your own group.
  • FOLLOW THE LEADER. Appoint a facilitator who can keep each meeting focused on a central theme. It’s easier said than done in a group setting.
  • MIX IT UP. Alfieri says her KA group was put together “with diversity in mind.” Members are from all walks of life and own various models of business.
  • GET A ROOM. Organize a dedicated venue that’s distraction-free. Alfieri’s group meets “in a room that has four walls and a door for privacy.”
  • RE-CAP. Consider a quick “review” at the conclusion of the session to lock in on what was discussed.

Continue Reading

Best of the Best

A Norcal Practice Took A Trunk Show and Turned It Into an Annual Message of Thanks to Its Patients

Take a trunk show and turn it into a message of thanks to your customers.

mm

Published

on

ARENA EYE CARE OPTOMETRY in Sacramento, CA, wanted to put on an event that would bring customers, staff and industry reps together, with emphasis on saying ‘thanks’ to patients. So, they took that industry stalwart, the trunk show, and put their own spin on it. They’ve been holding their annual Patient Appreciation Day for seven years now, and from judging this year’s response, it’s still going strong.

THE IDEA

Dr. Shephali Patel and Dr. Krister Holmberg, owners of Arena Eye Care Optometry in Sacramento, CA, were looking for a way to present customers and patients with a more varied selection of top-tier frames than their optical ordinarily carries. Patel recalls, “We wanted a recurring event that would include a trunk show but was patient-centric.” To set their new event apart, the first step was to give it a place on the calendar: they attached a fixed date (the second Friday in March) that clients could associate with the practice over time. They paid extra attention to giveaways and other forms of personal attention to attendees. Patel points out that she didn’t coin the phrase “Patient Appreciation Day,” but the event has become a part of Arena’s brand.

THE EXECUTION

Ahead of the day, Arena sends out newsletters to patients, puts ads in a local magazine and does a weeklong Facebook ad campaign.
The core of the event is essentially a trunk show, for which some of Arena’s favorite vendors are invited. “We have two sessions,” Patel explains. “Our office hours on Friday are 9-6, so we go 9-1 and have a break for lunch and then 2-6.” The practice continues to see patients during both. “In [each of] the two sessions we might have two or three vendors. They bring in their whole collections and we rearrange our optical for them.” Patel and Holmberg try not to invite reps with lines that are natural competitors. “We wouldn’t do Nike with Oakley … We pick things that are complementary.” Arena takes particular interest in technological innovations; this year they treated customers to a preview of PogoCam, a camera made by PogoTec that attaches itself to glasses.
To keep things fresh, Patel tries to rotate her invitations to reps. “We’ll cycle them so that it’s [one invitation] every three or four years.” Staff decorate the optical themselves and offer refreshments. Several frame lines are highlighted and there are giveaways and a raffle. This year Gucci and Tom Ford reps brought in over 100 frame styles. A Tom Davies rep also attended. Other brands featured included bebe, Joseph Abboud, Oakley, Marchon NYC and Lacoste.

THE REWARD

As for the turnout, “We’ve always done well with it,” says Patel, though results are hard to predict. “The best one we’ve had was during a rainstorm … sometimes it just doesn’t make sense … but we do a good job of creating excitement and inviting people back. I think that’s the key.”
While there are practical rewards — they sell more multiples than usual that day — mostly it’s about having fun. “It is a lot of work but a lot of fun for everyone: doctors, staff and patients.”

Continue Reading

Advertisement

Advertisement

Advertisement

Subscribe


BULLETINS

Get the most important news and business ideas for eyecare professionals every weekday from INVISION.

Facebook

Most Popular