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4 Reasons Why Your Practice Should Embrace Automation

Automating certain inventory actions will help your business be more efficient, effective, and profitable.




(Editor’s Note: The original version of this column appeared in Instore Magazine, a trade publication for the jewelry industry and a sister publication of INVISION. The article has been curated for eyecare professionals.)


ADOPTING AUTOMATED SYSTEMS can help eyecare professionals achieve a better turn on their inventory and improve profitability. Here are some ways you should be embracing automation in your optical practice, along with practical tips for achieving success.

1. ALWAYS KNOW WHAT’S SELLING. Identify your top-selling inventory and automate reorders. This will allow you to easily replenish your inventory when you are running low on popular items without requiring your manual approval. Share your data with your vendors, so they can commit to running this weekly and automating the replenishment process, ultimately increasing your efficiency and profitability.

Once you’ve identified your most popular pieces, consider ordering a few variations to appeal to a wider audience. Thus, you expand your customer base while minimizing your risk.

2. INCREASE SALES.Input min-max levels into your POS systems so that automated reports will auto-populate for you when you are at or below your minimum levels. This will help you stay on top of your inventory and avoid stockouts, which can lead to lost sales and unhappy customers. Companies such as Lanham Associates offer formulas to automate this process and make it easier for you to manage your inventory.


Consider working with vendors who can assist you with bin stock and delivery commitments. This will help ensure that you always have the inventory you need on hand, which can help you reduce your lead times and avoid missing out on sales.

3. PROVIDE AN ENHANCED CUSTOMER EXPERIENCE.Automation can help you provide a more exclusive customer experience by enabling you to personalize your marketing messages, offer personalized product recommendations, and respond to customer inquiries quickly. Having the ability to offer targeted promotions and discounts based on customer behavior and preferences will ultimately drive more traffic to your optical and increase conversion rates.

4. STAY AHEAD OF THE COMPETITION.Automation can be used to analyze data from e-commerce websites and local competitors to identify popular products and trends. For example, you can also use automation to monitor social media and online reviews to identify new product opportunities and customer needs. This data can inform decisions about adding new items to your inventory.

Once you have identified potential new items to add to your inventory, you can further streamline the process of adding them to your automated systems. This can include updating your inventory management system and setting up automated alerts to notify you when inventory levels reach a certain threshold.

Automation can help your practice become more efficient, effective, and profitable by enabling you to focus on what you do best: serving your customers and growing your business.



Megan Crabtree is the founder and CEO of Crabtree Consulting. Before founding Crabtree Consulting, Megan had a successful professional career in the jewelry industry, which culminated with high-level positions at several of the top firms in the retail and manufacturing sectors. Reach her at or visit us at www.crabtreeadvisory where you can set up a live chat or a 30-minute free consultation.

Since launching in 2014, INVISION has won 23 international journalism awards for its publication and website. Contact INVISION's editors at


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